SubSync AI helps UK construction teams manage subcontractors, compliance, CIS deductions, and site coordination from one place — without the spreadsheet chaos.
🔒 Pay securely via PayPal. Cancel anytime. GDPR Compliant.
See inside the platform
Real-time compliance status. CIS calculations. Site dashboards. All in one place.
That expiring compliance doc? SubSync alerts you automatically before it becomes a site problem.
The Problem
If your subcontractor records live across spreadsheets, inboxes, and WhatsApp chats, you're always one missing document away from a headache.
CSCS cards, insurance certs, method statements — all scattered across inboxes. One audit and it costs you. SubSync keeps every doc searchable with automatic expiry alerts.
Getting CIS wrong means penalties from HMRC. Most site teams are still doing it in spreadsheets. SubSync auto-calculates deductions for each subbie based on their verification status.
Briefings lost in group chats, changes never confirmed, disputes with no paper trail. SubSync gives you structured job assignments, confirmation receipts, and a full audit log.
Which subbies are on site today? Who's overdue an invoice? Without a single dashboard, you're always in the dark until something goes wrong.
Collecting details, verifying insurance, checking UTR numbers — it's hours of back-and-forth. SubSync gives subbies a self-serve portal they complete on their phone.
How It Works
No weeks-long implementation. No consultant needed. Just import your team and go.
Import from a spreadsheet or invite subbies directly. They fill in their own details and upload documents.
Attach subbies to projects, set scope of works, and send briefings with digital confirmation and sign-off.
Real-time alerts for expiring docs, automatic CIS deduction calculation, and one-click invoice approval.
Every action is logged. Every document is stored. If HMRC or HSE come knocking, you're ready in seconds.
Features
Everything in SubSync AI is focused on the day-to-day realities of managing subcontractors, paperwork, payments, and site visibility.
Every subbie's details, documents, and history in one searchable place.
CSCS, insurance, RAMS, and more. Get alerts before anything expires.
Verify UTR numbers, auto-calculate gross/net/deduction splits, generate payment statements.
See who's scheduled, who's active, and what's outstanding across all live projects.
Subcontractors upload docs, confirm jobs, and submit invoices from their phone. No training needed.
Every instruction, confirmation, and document change is logged and exportable.
What teams usually get wrong
Most teams wait until documents expire, CIS mistakes pile up, or a site manager starts chasing paperwork in WhatsApp. SubSync fixes that before it becomes expensive.
Need the safest next step?
This handles the last bit of hesitation for buyers who like the product, but are unsure whether to commit before seeing it live.
Pricing
Founding members lock in 40% off forever. No long contracts — cancel anytime.
No setup fee
Start without a big implementation invoice before you’ve seen value.
Cancel anytime
No long-term lock-in if your team isn’t using it or the fit is wrong.
Founding price protected
Stay subscribed and keep your discounted rate even after public pricing increases.
Founding Member Offer
Only 23 founding member spots remaining at this price.
When spots are gone, price returns to standard rate. No grandfathering after that.
£49/mo
£99/mo
£249/mo
Need the safest starting point?
This helps buyers self-qualify quickly instead of hesitating because they are unsure whether they are too small or too complex.
Why this feels safer than another software trial
These points help justify the purchase to directors, ops leads, and finance without needing a long sales conversation.
No big implementation invoice
You can start at £49/mo instead of committing to a large setup project before proving the value.
Human help still available
If your team wants a live walkthrough before rollout, book the demo and we will show the platform in plain English.
Easy to justify financially
One prevented compliance issue or a few hours of saved admin usually covers the subscription many times over.
Need the right plan?
This makes the pricing feel safer for buyers who know they need a system, but are not sure where they fit yet.
Starter
Best for small builders managing one team and up to 25 subcontractors.
Professional
Best if you run multiple active sites and need stronger visibility across jobs.
Enterprise
Best for contractors who want custom workflows, integrations, and dedicated support.
ROI Calculator
Move the sliders and see the real number.
current monthly cost of manual subcontractor admin
SubSync Pro costs £99/mo — you save £768/mo
Why not just use spreadsheets?
Trusted by UK contractors
“We had 47 subbies spread across 3 sites and compliance was a nightmare. SubSync brought everything into one place. First month we caught 3 expired insurances before they became a problem on site.”
Dave P.
Project Manager, London
“CIS used to take us half a day every month. Now it's under an hour. The deduction calculator alone is worth the subscription price.”
Mike H.
Director, Yorkshire Construction Ltd
“Finally the subbies can upload their own documents. We used to spend hours chasing CSCS cards by WhatsApp. That alone is a reason to subscribe.”
Rachel B.
Contracts Manager, Birmingham
FAQ
Yes — every feature is built around UK-specific requirements: CIS deductions, UTR verification, CSCS cards, RAMS, and HMRC compliance. It’s not a generic HR tool with a CIS badge slapped on.
Most teams are fully up and running the same day. Import your subcontractor list via CSV or invite them directly — they fill in their own details via a mobile-friendly portal. No consultant needed.
Yes. No long contracts, no cancellation fees. Cancel at any time and keep your data for 90 days. Founding member pricing is locked in as long as you stay subscribed.
All data is stored securely in UK-based servers, encrypted at rest and in transit. We are fully GDPR compliant and never sell or share your data. You can export everything at any time.
Usually within 2 working hours. If you book a demo or send a quick question, the goal is to get you a clear next step fast, not leave you waiting days for a reply.
No. Subcontractors access their portal via a link you send them — works in any browser on any phone. They don’t pay anything and don’t need to install an app.
Who it’s for
If subcontractor admin is eating hours every week, you’re the target customer.
Main contractors
Track compliance and documents across multiple sites without the spreadsheet mess.
Ops / finance teams
Keep CIS admin, onboarding, and invoice workflows in one place instead of scattered files.
Growing subcontractor networks
Ideal once you have enough subbies that chasing docs manually has become a real bottleneck.
Probably not for solo trades
If you only work with a couple of subcontractors, you may not need software yet.
How fast can we launch?
No drawn-out implementation project. Just a clear rollout.
Day 1
We import your subcontractor list and map your compliance workflow.
Day 2–3
Branding, document requests, CIS settings, and reminder rules go live.
Day 4–5
Subcontractors upload docs and complete their profile from their phone.
Week 1
Your dashboard becomes the source of truth for compliance and CIS admin.
Why teams switch
This is usually the real comparison buyers make before subscribing.
Encrypted data
Stored securely in transit and at rest
Built for UK contractors
CIS, UTR, CSCS and compliance-first
Export any time
No lock-in, keep control of your records
Human onboarding help
We help your team get set up fast
Not ready to commit?
We’ll show you the platform live, answer every question, and tell you honestly if it’s right for your team. No sales pressure.
Need a quick answer first? Email muhammedamar@ymail.com
Prefer to ask first?
If you just want to check fit, pricing, or rollout before booking, send a quick question now.
Pick a plan above and get started today. Founding members lock in 40% off — forever.
Pay securely via PayPal. Cancel anytime. No long contracts.
Need a quick answer first? Email muhammedamar@ymail.com